Source: AAC-Template-01-Accounting-CatchUp.docx (Google Drive) | Owner: Sandra Lea, CPA

For clients with books behind — work through phases in order. Do not skip phases.

Header Info

Phase 1 — Assessment & Diagnosis

Complete before any cleanup work begins

# Task Priority
1 Pull QBO Balance Sheet, P&L, and A/R–A/P Aging reports Critical
2 Identify last reconciled period for all bank & credit card accounts Critical
3 Count uncategorized / unclassified transactions Critical
4 Review Chart of Accounts for missing or miscoded accounts High
5 Check for duplicate transactions in bank feeds High
6 Identify missing periods (months with zero activity) High
7 Document all findings in Notes section Critical

Phase 2 — Bank & Credit Card Reconciliation

Work oldest-to-newest for each account

# Task Priority
8 Download all missing bank statements Critical
9 Reconcile checking account(s) — all open periods Critical
10 Reconcile savings account(s) — all open periods High
11 Reconcile all credit card accounts — all open periods Critical
12 Clear all outstanding reconciliation discrepancies Critical
13 Document reconciling items that cannot be resolved High

Phase 3 — Transaction Cleanup

# Task Priority
14 Categorize all uncategorized income transactions Critical
15 Categorize all uncategorized expense transactions Critical
16 Reclassify miscoded transactions (QBO Reclassify Tool) High
17 Review and correct owner draws / personal charges on business accounts High
18 Verify payroll entries match payroll provider reports High
19 Record depreciation / amortization for missing periods High
20 Verify loan balances match lender statements High
21 Post missing journal entries (prepaid, accruals, adjustments) High

Phase 4 — Accounts Receivable