Source: AAC-Template-03-Year-End-Close.docx (Google Drive) | Owner: Sandra Lea, CPA
For calendar year-end clients. Adjust deadlines for fiscal year-end entities.
Must be fully complete before year-end work begins
| # | Task | Deadline |
|---|---|---|
| 1 | Complete all MEC tasks for December | Jan 10 |
| 2 | Confirm all 12 months reconciled and closed | Jan 10 |
| 3 | Confirm all bank/CC accounts reconciled through 12/31 | Jan 10 |
Due January 31 — start early
| # | Task | Deadline |
|---|---|---|
| 4 | Pull vendor payment report for full year | Jan 15 |
| 5 | Identify all vendors paid $600+ (non-employee, non-corp) | Jan 15 |
| 6 | Verify W-9 on file for each 1099 vendor | Jan 15 |
| 7 | Confirm legal name, address, and TIN for each vendor | Jan 20 |
| 8 | Prepare 1099-NEC filings (QBO or tax software) | Jan 28 |
| 9 | File 1099-NECs with IRS and distribute to contractors | Jan 31 |
| 10 | File 1096 transmittal form | Jan 31 |
Required before filing W-2s on January 31
| # | Task | Deadline |
|---|---|---|
| 11 | Reconcile total wages per payroll provider to QBO wages expense | Jan 15 |
| 12 | Reconcile total payroll taxes paid to IRS 941 filings | Jan 15 |
| 13 | Reconcile employee W-2 wages to annual payroll summary | Jan 20 |
| 14 | Verify health insurance, HSA, and retirement amounts on W-2s | Jan 20 |
| 15 | Confirm S-Corp officer health insurance on W-2 Box 14 | Jan 20 |
| 16 | File W-2s with SSA and distribute to employees | Jan 31 |