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Join us, become a Corer!
We believe that everything we build must start from its core. The core of a person, a business, a project, or any problem we set out to solve.
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Context
Core is in its first year, so everyone who joins now has the chance to become a key player on the team. This role is for people who want to make change, create impact and thrive in a fast-growing creative company.
Everyone at Core is focused and ambitious, and so are you.
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Administrator
Location: Ho Chi Minh City
Type: Full-time
Schedule: 4 days onsite, Fridays work from home
Languages: English and Vietnamese
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About The Role
We’re looking for an organized, proactive Administrator to keep Core Design running smoothly behind the scenes. You’ll work closely with our Operations & Partnerships Manager and the wider team.
You’ll keep the studio, the paperwork and the calendar in order, so everyone else can focus on the work. More than that, you’ll make things better every day: spotting what slows us down, fixing it, and helping build Core’s operating protocols, from onboarding and office routines to how we keep records and share information across teams.
This role is for someone who loves structure, notices the details others miss, and takes pride in making a team work better together.
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Your Responsibilities
- Run the studio day to day. Keep the office organised and stocked, manage supplies, equipment and vendors (cleaning, internet, maintenance), and make sure the space is always ready for the team and guests.
- Be the friendly first point of contact. Greet visitors, answer calls and the general inbox, and point clients, partners and vendors to the right person.
- Keep the calendar in rhythm. Manage the team calendar, meeting room bookings and travel arrangements, and prepare short weekly updates for the Weekly Stand Up.
- Keep the paperwork clean. Work with our accounting team: collect receipts, invoices, contracts and expense claims, track payments and due dates, and keep records organised and easy to find. Basic knowledge of accounting or Vietnamese tax documents is a strong plus.
- Support the team behind the scenes. Help with admin for hiring and onboarding (contracts, insurance, equipment setup), and keep employee records and leave tracking up to date.
- Keep our files in order. Maintain shared drives, templates and document naming, so everyone can find what they need without asking twice.
- Shape how Core works. Document office routines and admin workflows, and turn what works into simple standards that will scale with the studio.
- Grow with us. Spot what slows us down, bring ideas to the table, and take on more ownership as Core grows.
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What you’ll gain
- Work directly with our Founding Team and Operations & Partnerships Manager, with no layers of management in between.
- A front-row seat to how a design studio runs, from client projects to the business behind them.
- Real ownership: the systems and processes you build will shape how the studio operates.
- Room to grow, with a clear pathway into more senior to director roles as the studio grows.
- A studio that invests in you: regular team-building, monthly learning sessions, and funded training to keep growing your skills.
- Insurance in line with Vietnamese labor law, annual leave, public holidays, and a full studio closure over Tết.
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Our Culture
Core’s culture is built on three core values:
- Relentless optimism. Optimism for us is a discipline, not a mood. We choose to focus on solutions, and we treat setbacks as temporary, isolated hurdles, never permanent defeats.
- Excellence-driven. We don’t aim to just tick the boxes. What drives us is the constant pursuit of higher standards and sustainable growth at both the personal and company levels.
- Co-create. Team, team, and team. We don’t believe in the one-superstar model. Everything we make is teamwork, fueled by a shared hunger for creative excellence. Everyone keeps their ego in check, from founder to intern.
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