<aside>

INDEPENDENT PROJECT COORDINATION CASE STUDY

</aside>

<aside>

Project:

Employee Onboarding Process Optimization

Role:

Project Coordinator

Timeline:

6 weeks

Goal:

Reduce onboarding time and improve new-hire experience

Outcome:

Designed a standardized onboarding workflow targeting a reduction in onboarding time from 14 to 7 days, with clear ownership, dependencies, documentation, and success metrics.

</aside>

<aside>

Problem Statement:

The existing onboarding process lacked standardization and clear ownership, resulting in delays, duplicated work, and confusion for new hires. Tasks were scattered across tools and communicated informally, making it difficult to track progress or measure success. This resulted in slower ramp-up times, repeated questions from new hires, and increased operational overhead for managers.

</aside>

<aside>

Role & Responsibilities

I coordinated the project from planning through completion, including process analysis, stakeholder alignment, workflow design, timeline management, and measurement. I coordinated across HR, IT, and hiring-manager work-streams to establish clear ownership, dependencies, and a scalable onboarding workflow.

</aside>

Asana Project Overview & Status Reporting

Project workspace documenting the onboarding problem statement, success metrics, stakeholder roles, project status, next steps, and identified risks.

<aside>

Current State Mapping (Before)

• Mapped current onboarding steps
• Identified bottlenecks and redundancies
• Noted lack of task ownership
• Documented gaps in documentation </aside>

<aside>

Solution Design

</aside>

<aside>

Process Improvements

• Standardized onboarding checklist
• Clear functional ownership per task
• Defined onboarding phases </aside>

<aside>

Tooling (Asana)

• Built onboarding task template
• Added dependencies and due dates
• Created automated task assignment rules </aside>