Please note the role has been filled

Role Context

Co Ventures has two funds under its umbrella - Co Ventures Fund 1 (Unit Trust) and Fund 2 (ESVCLP). Fund 2 is our recent fund established in 2026.

The Operations Lead is the dedicated administrative and compliance professional responsible for the reliable execution of Co Ventures' Back-Office Operations system. This is a hands-on, owner-operator role: you will be the primary responsible person for the majority of the firm's operational cycles, working directly with the Managing Partner and external advisers (legal, accounting, auditors) to keep the firm's regulatory, financial, and investor-facing obligations running on time and to a high standard.

This is an exceptional opportunity for a detail-oriented generalist with experience in fund administration, compliance, legal operations, or financial services who wants ownership, variety, and proximity to the investment decision-making of an active VC fund.

The role also offers the opportunity to build an AI first fund operations function by designing AI first workflows alongside dedicated technical team. Exposure to Claude, Claude Code, understanding of MCP frameworks is highly beneficial.

Experience

• 3–5 years in Australian fund administration, financial services compliance, or legal operations in a funds context.
• Fund services background, boutique fund admin shop, or a law firm funds team background is highly advantageous
• Strong Interest in AI - experience in using Claude cowork/code, analytical mindset, show us your latest experiment!

Compensation and FTE

This role is 0.4-0.6 FTE, fully remote. Full time equivalent: $140K base + super + carry

Responsibilities

Legal Administration & Corporate Governance

• Track and administer LPA obligations: audited accounts (90-day post-30 June deadline), LP consent requirements, and governance calendar
• Maintain the firm's document management system — keeping reporting cycle documentation, process guides, storage/retrieval protocols and operational calendars current
• Liaise with the firm's legal advisers on ad-hoc legal matters including side letter drafting, LP onboarding, and regulatory queries
• Support preparation of investor materials including LP updates, annual reports, and fund documentation
• Maintain the Grants Register and carry entitlement tracker across Fund 1 and Fund 2
• Administer the authorised representative attestation process (with Boutique Capital)
• Maintain Conflicts of interest policy and related register
• Manage Co Ventures insurance program
• Draft or coordinate with legal counsel to draft required trustee resolutions
• Maintain ASIC and registered office obligations for Co Ventures Pty Ltd and associated entities