like all growing companies, izumi and co attempts to minimise expenses as much as possible in order to extend our financial runway as much as we can. most of our expenses—over 80% typically—are people-related: salaries, external consultants and benefits.
if you need to expense something during the course of work for a client, just ask one of the team leads who will most likely already have access to the business account.
to facilitate your efforts effectively and ensure smooth operations, we have outlined reimbursement guidelines for expenses incurred during these activities.
reimbursement details:
out of town official work:
- food: reimbursement for meals during client meetings will be provided as per actual expenses incurred, up to a maximum of Rs.400 per meal per person.
- airport travel expenses will be reimbursed based on receipts up to a maximum of Rs. 1000 per one-way travel to/from airport.
- in-city travel expenses at destination (e.g., taxi fare, public transit), will be reimbursed based on receipts submitted, up to a maximum of Rs. 500 per day.
- further expenses if anticipated can be pre-approved with your team lead before making the spend.
home location official work:
- travel expenses such as transportation (e.g., taxi fare, public transit), parking fees, and toll charges will be reimbursed based on receipts submitted up to a maximum of Rs. 500 per day.
- further expenses if anticipated can be pre-approved with your team lead before making the spend. This includes far-off meeting locations.
production shoots for clients:
- food: if food is not provided at shoot, reimbursement for meals during production shoots will be provided as per actual expenses incurred, up to a maximum of 400 per meal per person.
- travel expense policies for production shoots will be applicable as mentioned in above sections depending on geography.
general guidelines:
- approval process: reimbursement requests must be submitted via email within 30 days from the date of expense. all requests will be subject to approval by the relevant reporting manager or team lead.
- submission of receipts: please ensure all receipts and supportings related to food and travel expenses are submitted along with the reimbursement request via email.