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Get your own copy
Set your own rates in the green cells; the original stays unchanged. Starter language only. Have an attorney licensed in your state review this before you use it.
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On a time-and-materials (T&M) commercial job, your rate sheet is the document that turns hours and equipment into a defensible invoice. This is a clone-and-adapt starter structure for a commercial T&M rate sheet. Build your own rates. What matters is a complete, organized schedule you can attach to an agreement and stand behind.
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Reviewed October 2026. Price-gouging and prevailing-wage rules change, and they vary by state. Use this page to know what to ask, then confirm with your state agency or a construction attorney before you rely on it.
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Attach your completed rate sheet as an exhibit to your service agreement (see the Template: First-Priority Emergency Response Service Agreement (Starter and Checklist)). Get it signed with the agreement rather than handed over after the loss, put an effective date on it, and say how long the rates hold and how they change.
Sanity-check your rates against your own current estimating price list for the region, not against a code someone quoted off another job. Xactimate price lists differ by pricing area and come out monthly, per Xactware's own help documentation, so the only comparison that means anything is the list that governs this claim.
Before you apply an after-hours or emergency multiplier during a declared disaster, read the state's price-gouging law. California Penal Code 396 caps price increases at 10 percent above what you charged before the emergency, and for repair and reconstruction services that cap runs 180 days after the declaration and can be extended. Whether your state has its own version, and what switches it on, is set by that state's statute, so look it up before the next declaration rather than after it. Your rate sheet is the exhibit a regulator reads, so keep a dated record of your pre-emergency rates.
| Labor class | Straight time | Overtime | After-hours / emergency |
|---|---|---|---|
| Supervisor / project manager | Set yours | Set yours | Set yours |
| Lead technician | Set yours | Set yours | Set yours |
| Technician | Set yours | Set yours | Set yours |
| Laborer | Set yours | Set yours | Set yours |
| Specialty (contents technician, art and document handling) | Set yours | Set yours | Set yours |
Every cell above says "Set yours" on purpose. There is no national T&M rate and we are not going to invent one for you. What the columns are for: straight time is your posted hourly rate inside your normal business hours, overtime is what you owe the technician plus your burden and margin on those hours, and the after-hours column is the rate that applies on a call that starts outside business hours. Define "business hours" here in writing, because a client and a crew will define it differently at 11 p.m.
Business hours on this rate sheet (days and clock times):
Answer:
What triggers the after-hours column: the hour the call comes in, or the hour the crew arrives:
Answer:
| Equipment | Daily rate | Weekly rate |
|---|---|---|
| Air mover | Set yours | Set yours |
| Dehumidifier, low-grain refrigerant (LGR) | Set yours | Set yours |
| Dehumidifier, desiccant (list trailer units separately, they do not price like a portable) | Set yours | Set yours |
| Air scrubber / high-efficiency particulate air (HEPA) | Set yours | Set yours |
| Negative-air machine | Set yours | Set yours |
| Generator | Set yours | Set yours |
| Drying and monitoring sensors | Set yours | Set yours |
| Specialty equipment (name each unit, do not bill a line called "specialty") | Set yours | Set yours |
Leave no cell empty when you send this out. A blank on a signed exhibit is read by an auditor as a rate you never agreed to, and you will not win that argument after the fact. If a line does not apply to your shop, write "not offered" in the cell rather than leaving it open.