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The working companion to The Getting-Paid Playbook. The playbook explains why the money is sitting there. This is where you go get it, one tickable box at a time.
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Your AR total, the payer gaps and the progress counts fill in for you. Tick boxes as you go and the page becomes the record of what you actually did.
Read the playbook first if you have not. Have your accounts receivable (AR) aging report open before you start, because Part 1 asks for real numbers off it.
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Fill these in before you tick a single box. Every number comes off the aging report or the profit and loss statement (P&L), not off memory.
Average monthly revenue (dollars, trailing 12 months divided by 12):
Current average days-to-pay (days, invoice date to cash in the bank):
Target days-to-pay (days):
Uncollected deductibles on closed jobs (dollars):
Oldest open invoice (date):
Drop every open invoice into exactly one bucket. The four buckets cover all of your open AR, so both columns add up to the total row.
| Bucket | Open balance (dollars) | Invoices (count) |
|---|---|---|
| 0 to 30 days | ||
| 31 to 60 days | ||
| 61 to 90 days | ||
| Over 90 days | ||
| Total AR |
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Put a dollar figure on the problem first. The Slow-Pay Calculator: What Slow Pay Is Costing You turns your monthly revenue and your days-to-pay into the cash tied up in receivables right now, and what you free by collecting a little faster. Run it before Part 2 so you know the size of what you are chasing.
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In plenty of shops collections happens last, after the real work, when someone has a spare hour, and the number never moves.