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The working companion to The Reconstruction Project Manager's Playbook. The playbook lays out how a rebuild should run from handoff to closeout. This board is where you hold your own shop to it, one tickable box at a time.
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Who this is for. Owners, production managers and reconstruction project managers at shops that rebuild what they dry, or take rebuild work from mitigation shops. If you only do mitigation, your part is the handoff package in The Production & Operations Playbook.
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How to use this board
This board fixes the system across all of your rebuilds. For the sheet you carry through a single job, use The Reconstruction Handoff-to-Closeout Checklist. Tick boxes as you go and this page becomes the record of what your shop actually changed.
Read the playbook first if you have not. Have your open job list and your recent closed rebuild files in front of you, because Part 1 asks for real dates off them.
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Fill these in before you tick a single box. Every number comes off a job file, not off memory.
Active rebuilds right now (count):
Reconstruction project manager (PM) on each active rebuild (names):
Active rebuilds where billing trails the work (count):
Active rebuilds with a change built before it was signed (count):
Closed rebuilds still waiting on retainage (count and dollars):
Pull your most recent closed rebuilds and measure each leg in calendar days. Every leg starts and ends on an event the playbook names, and the legs run end to end, so the averages add up to the total row.
| Leg | Average (days) | Longest (days) | Job that set the longest |
|---|---|---|---|
| Mitigation ends to handoff walk done | |||
| Handoff walk to rebuild scope, price and authorization signed | |||
| Authorization signed to first trade on site | |||
| First trade on site to certificate of completion or satisfaction signed | |||
| Certificate signed to final payment received | |||
| Final payment to retainage released | |||
| Total: mitigation ends to retainage released |
The longest leg is where Parts 2 through 9 will pay you back first. Circle it.